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Microsoft 365 Azure Information Protection

Microsoft 365 Azure Information Protection

Classification and Labeling
AIP allows organizations to classify their data based on sensitivity and business impact.
Labels can be applied manually by users or automatically based on predefined policies.
Rights Management
AIP uses Azure Rights Management (Azure RMS) to apply encryption and access controls to sensitive data.
Organizations can define policies that restrict access, prevent copying, and control printing of classified documents.
Integration with Microsoft 365
AIP seamlessly integrates with Microsoft 365 applications such as Word, Excel, PowerPoint, and Outlook.
Users can apply labels and protection directly within these applications.
Policy Enforcement
Organizations can define and enforce information protection policies across their environment.
Policies can be configured to trigger based on content, user actions, or other criteria.
Document Tracking and Logging
AIP provides tracking and reporting capabilities to monitor how sensitive data is being used.
Activity logs and reports help organizations gain insights into data access and usage patterns.
Third-Party Integration:
AIP supports integration with third-party applications and services through APIs, allowing for broader data protection across various platforms.
Hybrid Deployment
AIP supports both cloud-only and hybrid deployment scenarios, enabling organizations to protect data on-premises and in the cloud.
Unified Labeling
Microsoft has been working towards a unified labeling experience across Microsoft 365 and related services, ensuring consistency in data protection policies.
Azure Information Protection is especially valuable for organizations that deal with sensitive information and need to comply with regulations and industry standards regarding data protection. It helps prevent data leaks, ensures compliance, and provides a comprehensive solution for managing and securing sensitive data throughout its lifecycle.
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Azure Information Protection
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Implementation with Azure Information Protection

Document Classification

XYZ Finance defines sensitivity labels based on the nature and confidentiality of the content. Labels include "Confidential," "Internal Use Only," and "Public."

Automatic Labeling Policies

AIP policies are configured to automatically classify documents based on content, keywords, or specific criteria. For instance, any document containing financial projections is automatically labeled as "Confidential."

Rights Management

AIP applies rights management controls to restrict access to sensitive documents. Only authorized personnel can view or edit confidential reports, and printing or copying is restricted.

Integration with Microsoft 365

Employees use Microsoft 365 applications for document creation and collaboration. AIP seamlessly integrates with these applications, allowing users to apply labels and protection directly within Word, Excel, and PowerPoint.

External Collaboration

When sharing sensitive documents with external partners, XYZ Finance uses AIP to control access even beyond the organizational boundaries. External collaborators receive protected files, and XYZ Finance can track how the documents are being used.

Monitoring and Reporting

XYZ Finance regularly monitors AIP logs and reports to track who accessed sensitive documents, when, and what actions were taken. This helps in identifying any potential security incidents or unauthorized access.

Policy Enforcement

XYZ Finance enforces policies that prompt users to classify documents and apply protection. This ensures consistent and proactive data protection practices across the organization.

Unified Labeling

XYZ Finance benefits from a unified labelling experience across Microsoft 365, ensuring that the same sensitivity labels and protection policies are applied consistently across various applications and services.

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